The Mail app for Mac lets you use any email account you have without having to constantly go to that service's website. You can sync your Gmail accounts, Outlook accounts, carrier-specific accounts, school accounts, work accounts… You get the picture.

All you have to do is set things up. Here's how!

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2. May 29, 2019  Apple Mail is an excellent resource for personal email use. It comes free with every Apple computer. Its pervading nature automatically makes it a contender towards the best email client app for mac. They widely regard it as one of the best solutions for email needs. Apple Mail is free for all iOS devices and Apple computers.

How to set up an email account

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The first step to using the Mail app for Mac is to set up your email account so that you start receiving email in the Mail app.

1. Launch Mail from the Dock or Finder.
2. Click an email provider based on what type of email account you have. If you have an email address with a domain other than what's provided (like a school or work email address that's not based in any of the big providers), click Other Mail Account.
3. Click Continue.
4. Enter your email address and password.
5. Click the checkmark next to each app you'd like to use with this account.

6. Click Done.

If you have multiple email accounts, you can just repeat the process to see them all in the Mail app.

How to set how often Mail checks for new messages

Since the Mail app has to go and fetch your email from whichever service you use, you can set how often it checks for new messages.

1. Launch Mail from the Dock or Finder.
2. Click Mail in the menu bar on the top left of your screen.
3. Click Preferences.
4. Click the General tab if you're not already there.
5. Click the dropdown menu next to Check for new messages.

6. Click a frequency. You can have it check as much as every minute or as infrequently as every hour. You can also choose to check only manually.

How to select Mail notification sounds

You can choose which sound alerts you to new email.

1. Launch Mail from the Dock or Finder.
2. Click Mail in the menu bar in the upper left corner of your screen.
3. Click Preferences.
4. Click the General tab if you're not already there.
5. Click the dropdown menu next to New messages sound.

6. Click the sound you'd like to hear when a new message arrives. Each time you click a sound, it'll play a preview.

How to add a signature

Your email signature is what appears beneath the body of your email in every single message you send: If you customize yours, you'll never need to type your name at the end of an email again.

1. Launch Mail from the Dock or Finder.
2. Click Mail in the menu bar on the top left of your screen.
3. Click Preferences.

4. Click the Signatures tab.

5. Click the account to which you'd like to add a signature.
6. Click the + button on the lower center of the window.
7. Type your signature in the window on the far right. It can be whatever you like.
8. Click the center window to change the name of your signature.
9. Click the dropdown menu next to Choose signature.

10. Click an option:

    • None
    • The signature you've just created
    • At Random

    • In Sequential Order

How to send a new email

1. Launch Mail from the Dock or from Finder.
2. Click the Compose button.
3. Enter the email address of the person to whom you'd like to send a message. You can enter multiple email addresses.
4. Enter a Subject for your email.
5. Type the body of your email.

6. Click the Send button. It looks like a paper airplane on the top left of the message window.

How to reply to an email

If you've received an email, you likely want to answer it. Here's how to reply:

1. Launch Mail from the Dock or Finder.
2. Click the email to which you'd like to respond.
3. Click the Reply button, which looks like a single curved arrow. If there are multiple recipients of the email, you can also choose to reply to all of them but click the Reply All button, which looks like two curved arrows. You can also forward the email if you want to share it with other people by clicking the Forward button, which is a right-pointing arrow next to the reply buttons.

4. Write and send the email.

How to view and download email attachments

Half the fun of sending and receiving email is getting photos and videos, especially those that are too large to send via iMessage. Oftentimes, a photo will appear right in the email, but you can download them as well.

1. Launch Mail from the Dock or Finder.
2. Open the email that contains the attachment you want to download.
3. Double-click a document in the body of the email to view it. Photos usually appear in the body of the email.
4. Mouse over the white area next to To and From and all of that information.
5. Click the downward arrow next to the number on the little menu that pops up.
6. Click the name of the attachment file.

7. Click Save after choosing the save location and titling the file the way you want it.

How to search for specific email messages

1. Launch the Mail app from your dock or Finder.
2. Click the search bar on the top right of the window.
3. Type your search query. It can be an email address, subject, name, or even just specific words from an email.

4. Optionally click a search option in the drop-down that appears.

5. Optionally click a folder to search. You can search specific folders or just search All.

6. Click the email message you'd like to open.

macOS High Sierra will introduce the Top Hits feature, which is powered by Spotlight and puts the email messages that are most relevant to your search at the top of the list. Top Hits bases its results on things like the email you've read, your VIP contacts, the people you reply to, and more.

How to filter email by Unread

If you receive a ton of email, it can be hard to keep track of which ones you've read and which ones you haven't. But it doesn't have to be; you can filter your email by Unread.

1. Launch Mail from the Dock of Finder.
2. Click View in the menu bar on the top left of your screen.
3. Click Sort By.

4. Click Unread.

Alternatively, you can click on the filter button next to Sort By above the top of the inbox section. By default, it will only show you unread emails.

How to mark an email as Unread

If you'd like to revisit an email but don't want it to get lost among the others, you can mark it as unread so that it appears at the top of your inbox.

1. Launch Mail from the Dock or Finder.
2. Right-click on the email you'd like to mark as Unread.

3. Click Mark as Unread.

Alternatively, if you have a Magic Mouse, you can swipe right on the email and click Unread, just like on iPhone or iPad.

How to delete an email

After a while, your inbox can get to be pretty full. Delete some of the stuff you don't need anymore!

1. Launch Mail from the Dock or Finder.
2. Click the email you would like to delete. If you would like to delete multiple messages, you can click one, hold shift and click another. All messages between each clicked message will be selected. If you do not want to delete many messages in a row, you can hold command as you click.

3. Click the Delete button at the top of the window. It's the trash can.

You can alternatively right-click on your inbox and click delete, or, if you have a Magic Mouse, you can swipe left and click the trash can.

Questions?

Have a question about setting up and using the Mail app for Mac? Let us know in the comments below!

Need some help with the Mail app for iPhone? Check this out:

macOS Catalina

Main

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Before you can send and receive mail, the program needs to know your e-mail address and the addresses of the SMTP and POP3 or IMAP servers assigned to your e-mail account. This information is provided to you by the people/company or service that provides your email. You cannot 'wing' or guess at this information. It must be correct and must match they exact setting your provider requires for this to work. So, if you do not know the answers these questions, you can either look at the account settings in your old email software or you can call your internet provider and ask them.

What you need before you begin . . .

1. Your own e-mail address
2. Your POP3 or IMAP Server Name
3. Your SMTP Server Name
4. Your Logon Name
5. Your Logon Password

If you are not sure about the answers to the above questions ask your Internet Provider. Answers to the questions should be supplied by your ISP when you first sign up for an account. Alternatively, if you have previously used another e-mail program that is still installed on your system you can check under its settings for the answers to these questions.

Setting up your Email Account

Once you have determined the answers to these basic question you are now ready to go to the 'Tools' menu at the top of the program and select the menu item for 'Mail Accounts' . When you click to Add a new account, here are the screens you will see:

General Settings

The Account Name field is like a nickname you give to this account. The name you type in here is just for your own information and is a useful way to tell accounts apart if you have more than one.

Account Color is also useful for multiple accounts. This color will be the text color in the list of messages for email using this account, which makes it easy to see at a glance which messages are related to which email account.

Your Name is how other will see you identified on mail they receive from you.

Organization is optional and can be used for a Company Name.

Intellect Mail Software For Macos Download

Your Email Address and Reply-to Email Address are usually the same and are the email address that others will see your messages as having come from.

Incoming Mail Settings

Here is where you get to start using the answers you got from your email provider. If you have a popular provider, try the '?' button on the right of the Server address. If your provider is listed, you can click on it to have many of these fields filled out for your automatically.

If you provider is not on the list, you'll need to fill this information out on your own. Enter the server name your email provider gave you. If they gave you a different Port, you can change it, but if they didn't say anything about the Port, then leave the default value of 110.

Timeout Interval can usually be left alone, set to 60 seconds. If you know you have a particularly slow-to-respond mail provider, you can lengthen this time to 120, but this is not necessary for most users.

User Name and Password are the fields that prove you deserve access to your incoming mail messages. (For some providers, User Name can be the complete email address, not just the part before the @ symbol.)

Intellect supports both POP3 and IMAP servers for incoming mail. If your mail server is IMAP based, don't forget to check the IMAP Server checkbox to let the program know!

A quick note about 'Leave mail on POP3 server...': We do NOT recommend using this option unless you have a very good reason. Why? Intellect has better options to help you keep the same messages on multiple computers. Turning this option on when you don't need it can only hurt your performance and slow you down!

Notice the Account Active checkbox in the lower left? Keeping this box checked means this account will be included when Intellect checks for mail, both incoming and outgoing.

Outgoing Mail Settings

As with the incoming mail settings, if you have a popular provider, try the '?' button on the right of the Server address. If your provider is listed, you can click on it to have many of these fields filled out for your automatically.

If you provider is not on the list, you'll need to fill this outgoing information out on your own. Enter the outgoing server name your email provider gave you. Many outgoing mail servers are slightly different from the incoming ones, so double-check you have the correct Server Name/address.

Keep the box for 'Use EHLO' checked! It is only in rare cases where this option is not needed!

If your ISP wants you to login to 'authenticate' yourself before sending messages, there are fields for User Name and Password, along with a few checkboxes for the style of authentication to be used.

TIP: If you are switching from Outlook (or working from instructions from your ISP for Outlook Users), Outlook has an option under Outgoing Mail Server which says something like 'My server requires authentication'. This checkbox in Outlook would be the equivalent of the 'Use Simple Password' checkbox in Intellect.

Signature settings

Signatures are completely optional, but they can be a great time saver if you use (or want to use) the same closing to any email you send from this account. Take a look at this screen shot as an example of you might use this area to your advantage:

If you would like to add images to your signature or perhaps change the font color and style, Intellect provides an easy way for getting this done.

The signature area supports HTML code. If you are familiar with HTML you can type the code directly into the signature area.

But the good news is, you do not need to know any HTML coding and still take advantage of this functionality. By creating the desired signature in a new message with all images and formatting, you can then select that block of text and click on Edit and Copy HTML. This will copy the code behind what you created. This copied code can then be pasted directly into this signature tab of your account settings.

BCC and vCard settings

Like the signature settings, the options on this screen are completely optional.

vCards offer you a way to attach an 'electronic business card' to your outgoing messages. A vCard can make it easy for the people to add you to their contact manager software when they get mail from you.

Macos Mail Location

The BCC settings will automatically send a copy of all your outgoing email addresses to the person of your choice. (You wouldn't use this for your own email address, though, as we keep your outgoing messages automatically in a folder for Sent Mail.)

Intellect Mail Software For Macos Windows 7

This help article applies to Intellect 3

Macos Mail App